ADVERT ID 246668
Secretary
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MAIN DETAILS
Status:
Active
Level:
Primary
Date Posted:
Fri Nov 14 2025
Application Closing Date:
Wed Nov 26 2025
Commencement Date:
Mon Jan 19 2026
Status of Post:
Permanent
Number of Vacancies:
1
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SCHOOL DETAILS
School Type:
Mainstream with Special Classes
School Structure:
Vertical
Gender:
Co-Educational
School Patronage:
Catholic
Total No. of Teaching Staff:
17
Current Enrolment:
238
Droichead school:
Yes
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POST DETAILS
Additional Information:
The Board of Management of Scoil na Maighdine Mhuire invites applications for the position of school secretary. This is a full time position (30 hours, not including breaks) in accordance with the Department of Education Circular 36/2022. Pay rates will be determined based on Circular Letter 020/2025 (The entry level for this role is the first point of the pay scale unless the candidate has previous experience working as a school secretary)
The appointment is subject to Garda Vetting and Medmark Occupational Health Screening and the successful candidate will be required to undertake TUSLA Training and other related training.
The successful candidate will have:
• Recognised qualifications
• A commitment to maintaining confidentiality
• Excellent interpersonal skills, including oral and written communication skills
Responsibilities include but are not limited to:
Working in close co-operation with the Principal, Deputy Principal, school staff and the BOM on the completion of the following duties: (this list is not exhaustive)
• Meticulous organisation, maintenance and updating of school databases and filing systems to include Aladdin, Online Claims Systems (OLCS), Primary Online Database (POD), Financial Support Services Unit (FSSU), Payroll (in conjunction with accountants who manage payroll)
• Maintenance and filing (including manual and electronic) of all documentation, including invoices and receipts, in line with GDPR
• Competency in maintaining financial accounts (cash collections, petty cash, bank payments, fundraising, lodgements and entering & reconciling all payments on accounting system, using excel, online banking, Aladdin payments etc..
• Assisting the Principal/Treasurer BOM/Accountant in maintaining all financial records, FSSU monthly reports and managing payments
• Maintaining records of staff leave applications and approval, CPD, and the supporting of the staff substitution process via OLCS
• Maintenance of office supplies and operation of all office equipment
• Annual recording of SEAI energy usage returns
The appointment is subject to Garda Vetting and Medmark Occupational Health Screening and the successful candidate will be required to undertake TUSLA Training and other related training.
The successful candidate will have:
• Recognised qualifications
• A commitment to maintaining confidentiality
• Excellent interpersonal skills, including oral and written communication skills
Responsibilities include but are not limited to:
Working in close co-operation with the Principal, Deputy Principal, school staff and the BOM on the completion of the following duties: (this list is not exhaustive)
• Meticulous organisation, maintenance and updating of school databases and filing systems to include Aladdin, Online Claims Systems (OLCS), Primary Online Database (POD), Financial Support Services Unit (FSSU), Payroll (in conjunction with accountants who manage payroll)
• Maintenance and filing (including manual and electronic) of all documentation, including invoices and receipts, in line with GDPR
• Competency in maintaining financial accounts (cash collections, petty cash, bank payments, fundraising, lodgements and entering & reconciling all payments on accounting system, using excel, online banking, Aladdin payments etc..
• Assisting the Principal/Treasurer BOM/Accountant in maintaining all financial records, FSSU monthly reports and managing payments
• Maintaining records of staff leave applications and approval, CPD, and the supporting of the staff substitution process via OLCS
• Maintenance of office supplies and operation of all office equipment
• Annual recording of SEAI energy usage returns
.
APPLICATION REQUIREMENTS
- It is a requirement to hold a valid Statutory Declaration and to complete the Form of Undertaking for this position.
- Letter of Application
- CV (Digital)
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Applications may be submitted by
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Roll Number:
20127M
Apply To:
applications@smmnof.com
County:
Clare
Enquiries To:
061-368333
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