Active

Post Primary

Wed Jun 26 2024 12:08:16

Wed Jul 17 2024

Mon Sep 9 2024

Permanent

1

37

Secondary School

Co-Educational

360

Yes

The School Secretary is an integral part of the school community, working closely with the Principal, Deputy Principal and running the school office in a welcoming, professional and discreet manner.

The successful candidate will:
be able to work as a team
be able to work on their own initiative
be reliable, trustworthy and discreet
be able to multi-task, prioritise, work under pressure and meet deadlines
respect the need for complete discretion and confidentiality
be flexible and adaptable
be proactive in identifying improvements to ensure smooth systems and procedures
have excellent communication skills
have a positive outlook and excellent interpersonal skills

Responsibilities include but are not limited to:
-General secretarial duties consistent with the role of School Secretary such as carrying out administrative duties assigned by the Principal and Deputy Principal
-Working in close co-operation with the Principal, Deputy Principal and staff
-Dealing with parents, staff, students and visitors in person, by phone and by email in a courteous and professional manner
-Liaising with representatives of service providers, suppliers and visitors
-Coordination of internal communication (post, telephone messages, email etc.)
-Typing/preparing correspondence
-Organising, maintaining and updating school databases and filing systems including Compass
-Post Primary Online Database
-Management of school office stationery and medical supplies
-Management of office machines (photocopies/printers etc.)
-Filing of all documentation
-Petty cash management
-Managing school correspondence with professionalism and confidentiality
-Being aware of and being compliant with school policies and procedures particularly in relation to Child Safeguarding, Health and Safety, GDPR/Date Protection, and report any concerns to the appropriate person
-Other duties as assigned by the Principal

The position will be subject to the terms of Circular 0036/2022. Revision of Salaries and Annual Leave Arrangements for School Secretaries and Circular letter 0048/2024. Candidates should be familiar with these circulars.

The entry level for this role is on the first point of the scale unless the candidate has previous work experience as a school secretary.

Previous experience as a second level school secretary will be an advantage.

The position is subject to a 6 month probationary period and satisfactory Garda Vetting. The successful candidate will be required to undertake TUSLA child protection training.

Shortlisting may apply.