Active

Primary

Sat Mar 14 2026

Fri Apr 3 2026

Thu Aug 20 2026

Permanent

1

Mainstream

Vertical

Co-Educational

Catholic

27

460

Yes

The Board of Management of Caragh NS Co Kildare invites applications for the position of permanent school secretary.
The suitable candidate will be an integral part of the school community, working closely with the school Principal and staff and will manage the school office in a welcoming, professional and discreet manner.
The position will operate under the terms of Department of Education Circulars 36/2022, 07/2024 and 10/2026. Salary is paid at the first point of the scale unless the successful candidate can provide evidence to the Department of Education and Youth of recognised previous service as a school secretary, in line with Circular Letter 0055/2025. Applicants are advised to consult the relevant circulars for full details regarding salary, leave entitlements and terms and conditions of employment.
The appointment is subject to Garda Vetting and the successful candidate will be required to undertake TUSLA, Child Protection Training and other related training.
This position is subject to a 6 month probationary period.
The working week is as follows; Monday – Friday 8:30am – 15:30pm
In addition to the weekly hours during the school year, secretarial support will also be required during the week following the closure of the school for the summer and for one week prior to the reopening of the school for the new academic year.
General secretarial and administrative duties consistent with the role of School Secretary as outlined in the skills/knowledge required below:
● Working in close co-operation with Principal and Deputy Principal.
● Dealing with parents, staff, pupils and visitors in a courteous and professional manner.
● Organising, maintaining and updating school databases and filing systems to include: Aladdin, OLCS and POD.
● Managing school correspondence.
● Co-ordination of internal communication (post, email, telephone etc).
● Maintenance and filing of all documentation.
● Maintaining records of leave, CPD and contracts.
● Liaising with representatives of service providers, suppliers, school users and visitors.
● Making necessary arrangements for school trips, meetings, interviews etc.
● Carrying out other duties assigned by the Principal and related to the post of School Secretary.
● To be aware of and comply with school policies and procedures, particularly in relation to child safeguarding, health and safety, confidentiality, data protection and report any concerns to the appropriate person.


Skills and Knowledge Required:
● Excellent interpersonal and organizational skills.
● Excellent communication skills (both verbal and written).
● Excellent IT skills, including proficiency in Microsoft Office, G Suite and other online applications.
● Experience of operating database platforms such as or similar to the Department of Education Online Claims System (OLCS), Pupil Online Database (POD). Aladdin schools system.
● Competency / Experience in maintaining financial accounts is desirable but not a requirement
● The ability to assist the Principal with daily administrative tasks, meeting requests and scheduling events.
● Willingness to upskill and engage in ongoing professional development.
● Discretion and the ability to maintain confidentiality in all areas of work, show an understanding and adherence to GDPR regulations.
● The ability to use own initiative, to work independently and as part of a team.
● Ability to work closely with the Principal/Deputy Principal, Board of Management and Staff.
● Flexibility in the varied demands of the job.
● Ability to prioritise, multitask and work to strict deadlines.
● Relate well to children.
● Positive outlook and willingness to contribute to the overall school development.
● Commitment to uphold the Catholic ethos of the school.
● Team orientated and collaborative with a flexible attitude.
Please include "Secretary Application" in the subject line of the application.