Díghníomhaithe

Bunscoil

Céad MFómh 11 2024 16:17:37

Céad MFómh 25 2024

Céad DFómh 9 2024

Buan

1

Príomhshruth le Ranganna Speisialta

Ingearach

Comhoideachas

Caitliceach

42

658

Tá

Féadfar painéal inmheánach d’iarratasóirí oiriúnacha a bhunú chun folúntais a líonadh a d’fhéadfadh teacht chun cinn laistigh de thréimhse ama ar leith ón dáta a fhaomhfaidh an Bord an t-iarrthóir rathúil (ceithre mhí i gcás poist mhúinteora agus fad na scoilbhliana do phoist CRS).

Additional Information
* The School Secretary is an integral member of the Scoil Bhríde school community.
* The successful candidate will join a vibrant school team which includes one permanent School Secretary, 40 Teachers, 15 SNAs, one Caretaker, Cleaning Staff and a Deputy Principal and Principal.
* This is a permanent position which is 37 hours/week (Monday to Friday), working alongside the current School Secretary, also permanent and working 37 hours/week.
* The position will be subject to the terms of Circular 36/2022, Revision of Salaries and Annual Leave Arrangements for School Secretaries.
* The entry level for this role is on the first point of the scale, unless the candidate has previous work experience as a School Secretary.
* All new secretaries are contracted for 52 weeks of the year and will be paid for same.
* Secretarial experience is a requirement for application (not necessarily in a school environment).
* A minimum period of 3 years working as a Secretary is desirable.

Skills/Knowledge Required
* A high level of confidentiality, professionalism and discretion at all times.
* Excellent interpersonal and communication skills (both oral and written).
* Excellent organisational skills.
* Excellent IT skills inluding typing skills and attention to detail.
* Experience using MS Office (MS 365) applications (Word, Excel, Access, Powerpoint) PDF, etc.
* Experience using procurement policies and procedures.
* Familiarity with/ willingness to become familiar with the FSSU’s financial advice for schools.
* Relevant CPD appropriate to the position and willingness to upskill where necessary.
* Ability to use own initiative, to work independently and as part of a team.
* Ability to relate well to all members of the school community - children, staff and parents.
* Positive outlook and willingness to contribute to the overall school development.
* Flexibility and adaptability to meet the needs of the school.
* Commitment to uphold Scoil Bhríde’s Catholic Ethos.

Duties and Responsibilities
Duties will be determined following appointment and may include (and are not limited to) the following:
* Engaging with parents, staff, pupils, visitors and substitutes in person and by phone/email in a courteous and professional manner.
* Maintaining stocks of office stationery and school supplies and place school orders, as required.
* Organising, maintaining and updating school data management and filing systems. These may include Aladdin, the Online Claims System (OLCS) and Pupil Online Database (POD).
* Assisting with managing and maintaining money collections and financial records.
* Managing and maintaining school correspondence with professionalism and confidentiality.
* Liaising with representative of service providers, suppliers and visitors.
* Booking courses, venues and transport and making necessary arrangements for school trips, etc.
* Coordinating school communications including post, telephone messages, email etc.
* Complying with school policies and procedures particularly in relation to Child Safeguarding, Health and Safety and GDPR/Data Protection.
* Helping to maintain inventories of school property/equipment/resources/books, as needed.
* Carrying out secretarial and administrative duties assigned by the Principal and Deputy Principal.

Shortlisting
* Candidates shortlisted will have most/all required skills/knowledge and a proven ability and interest to take on the duties and responsibilities of the post.
* All applications will be acknowledged.
* Only candidates shortlisted for interview will receive further email communication.

Application
* To apply, please email a current CV and letter of application (PDF only) to: recruitment@kilcullenns.org by Tuesday, 24th September.

Appointment
* The appointment is subject to satisfactory Garda Vetting
* The successful candidate will be required to undertake TUSLA child protection training.
* The probationary period for this post is the first year. This includes review and feedback approximately every 12 weeks/3 months.