ADVERT ID 194153
Secretary
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MAIN DETAILS
Status:
Deactivated
Level:
Primary
Date Posted:
Tue May 30 2023 11:56:46
Application Closing Date:
Tue Jun 13 2023
Commencement Date:
Wed Aug 30 2023
Status of Post:
Part-Time
Number of Vacancies:
1
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SCHOOL DETAILS
School Type:
Mainstream
School Structure:
Vertical
Gender:
Co-Educational
School Patronage:
Church of Ireland
Total No. of Teaching Staff:
3
Current Enrolment:
16
Droichead school:
No
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POST DETAILS
Panel of Applicants:
An internal panel of suitable applicants may be set up to fill vacancies which may occur within a specific time period (four months for teacher posts and the duration of the school year for SNA posts) from the date on which the Board approves the successful candidate.
Additional Information:
The Glebe NS, Aughrim, is a two teacher school under the patronage of the Church of Ireland. This post is for the position of part-time secretary for 2 days per week during term time and some periods when the school is closed.
Responsibilities of this role include but are not limited to:
· Working in close cooperation with the principal
· General secretarial and administrative duties
· Managing school correspondence
· Organising, maintaining, and updating school databases, records and filing
systems in compliance with GDPR
· Acting as the first point of contact for all visitors to the school
· Updating information on the school website.
· Liaison with service providers and suppliers.
· Assisting with the organisation of school events and activities.
Essential skills/knowledge required:
· Excellent interpersonal and communication skills
· Confidentiality
· Proficiency in IT skills
· Experience of basic financial systems to enable maintenance of school finance
records
· Strong organisational skills
· Flexibility and ability to work as part of a team
· Ability to work effectively using own initiative
Desirable experience:
· Experience of operating databases such as OLCS, POD, and Aladdin Connect
· Knowledge of the administration of payroll (Thesaurus) and accounts.
Please note:
· The position is subject to current Garda Vetting requirements, MedMark Medical
Clearance and a probationary period.
· The successful candidate will be required to undertake TUSLA child protection
training.
· Secretaries recruited from 1st September 2022 are employed under the new
terms set out in Circular 36/2022 – please familiarise yourself with this circular
before applying and consult the circular for rates of pay for school secretaries
which are now paid by the Department of Education & Skills. (The entry level for
this role is on the 1st point of the scale unless the candidate has previous work
experience as school secretary.)
· Only candidates shortlisted for interview will be contacted
· Please write ‘Secretary Application’ on the outside of the envelope.
Responsibilities of this role include but are not limited to:
· Working in close cooperation with the principal
· General secretarial and administrative duties
· Managing school correspondence
· Organising, maintaining, and updating school databases, records and filing
systems in compliance with GDPR
· Acting as the first point of contact for all visitors to the school
· Updating information on the school website.
· Liaison with service providers and suppliers.
· Assisting with the organisation of school events and activities.
Essential skills/knowledge required:
· Excellent interpersonal and communication skills
· Confidentiality
· Proficiency in IT skills
· Experience of basic financial systems to enable maintenance of school finance
records
· Strong organisational skills
· Flexibility and ability to work as part of a team
· Ability to work effectively using own initiative
Desirable experience:
· Experience of operating databases such as OLCS, POD, and Aladdin Connect
· Knowledge of the administration of payroll (Thesaurus) and accounts.
Please note:
· The position is subject to current Garda Vetting requirements, MedMark Medical
Clearance and a probationary period.
· The successful candidate will be required to undertake TUSLA child protection
training.
· Secretaries recruited from 1st September 2022 are employed under the new
terms set out in Circular 36/2022 – please familiarise yourself with this circular
before applying and consult the circular for rates of pay for school secretaries
which are now paid by the Department of Education & Skills. (The entry level for
this role is on the 1st point of the scale unless the candidate has previous work
experience as school secretary.)
· Only candidates shortlisted for interview will be contacted
· Please write ‘Secretary Application’ on the outside of the envelope.
.
APPLICATION REQUIREMENTS
- Letter of Application
- Referees (name, role, contact no.)
- Copy of Certificates, Diplomas, Degrees
- CV (Unbound/Slide Binder)
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Applications may be submitted by
- Post
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Roll Number:
15900U
Apply To:
Archdeacon John Godfrey,
Chairperson of the Board of Management,
The Glebe NS,
Aughrim,
Ballinasloe,
Co. Galway.
H53P959
Chairperson of the Board of Management,
The Glebe NS,
Aughrim,
Ballinasloe,
Co. Galway.
H53P959
County:
Galway
Enquiries To:
Website:
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