Deactivated

Primary

Thu Mar 30 2023

Mon Apr 17 2023

Wed Aug 30 2023

Part-Time

1

Mainstream

Vertical

Girls with Infant Boys

Catholic

21

295

Yes

Scoil Mhuire is looking for an enthusiastic, flexible and hard-working school secretary.

This is a job share position starting on a Wednesday every second week. The successful candidate will work 30 hours every second week from Wednesday to Tuesday.

The successful candidate will have:

- Excellent administrative and organisational skills.
- High level of proficiency in Microsoft Office and Google Drive and good typing
skills.
- Excellent communication skills, both verbal and written.
- Experience of basic financial systems to enable maintenance of school finance records (FSSU).
- Discretion and the ability to maintain strict confidentiality in all areas of work and adhere to GDPR and data protection regulations.
- Proven ability to work as part of a team.
- Knowledge of school software systems including Aladdin, Esinet, OLCS, and POD is desirable but not essential as training will be provided.

Key Duties and Responsibilities include but not limited to the following:

- Organising, maintaining and updating school data bases: Aladdin Connect, The Online Claims System (OLCS), Department of Education Database (Esinet), and Primary Online Database (POD)
- First point of contact for service providers, suppliers, and visitors.
- Managing school correspondence and answering the phone and emails.
- Updating, managing and storing school records in compliance with GDPR.
- Other duties as allocated by the Principal or Deputy Principal.
- General school administration and office management.
- Procurement of resources and the management of school office supplies.

This appointment is subject to a 6-month probationary period and satisfactory Garda vetting. The successful candidate will be required to complete Tusla Child Protection Training.

Please consult the Department of Education Circular 36/2022 for rates of pay and holidays for school secretaries. The entry level for this role is on 1st point of the scale unless the candidate has previous work experience as school secretary as per terms and conditions of circular 0036/2022.