Díghníomhaithe

Bunscoil

Luan MFómh 13 2021

Céad MFómh 22 2021

Luan Samh 1 2021

Buan

1

Príomhshruth

Ingearach

Cailíní

Caitliceach

26

480

Tá

Loreto Primary School is a school with a Catholic ethos. The Board of Management of Loreto Primary School wish to appoint a suitable candidate to the position of school secretary/administrator commencing the 1st November. The working week will be Monday to Friday 8:45am - 4:30pm for the school calendar year and some time over holiday periods in agreement with the School Principal.

The key responsibilities of this role are as follows:


Organisation:
• Act as the first point of contact for all visitors to the school and respond to their inquiries.
• Managing school communications: phone, email, Aladdin, postage etc.
• Updating, file management and organisation of school records in compliance with GDPR, Aladdin, POD (Pupil Online Database) OLCS payment system and filing.
• Ongoing management of school financial records: daily accounts, invoices, incoming payments on Aladdin and processing outgoing payments.
General school administration and office management.
• Procurement of resources for identified areas of the school.
• Assisting the principal and BOM with the preparation and presentation of school documents and reports.
• Collection and counting of monies for various events & activities.
• Lodging money to the school bank account.
• Assisting with the collation of invoices, statements, delivery notes in preparation for payment.
• Liaising with banks regarding Bank balances, Statements. Cheque book & Lodgement book.
• Searching relevant department websites (DES, INTO, IPPN) for recent publications, circulars, documents, application forms etc.
• Facilitating the organisation of the school policies and procedures.
• Liaise with bus companies and ancillary staff.
• Assisting in the practicalities of the school enrolment process.

Key skills and competencies:
Discretion and the ability to maintain strict confidentiality
Excellent command of spoken and written English
Excellent technology and organisational skills and commitment to up-skill as required.
Proven ability to initiate, plan and work on own initiative
Proven ability to work in a team environment with staff
Proficiency in Word Processing, Excel and IT Skills
Strong interpersonal and communication skills
Ability to uphold the ethos of the school
Experience working in a demanding, busy work environment.

Desirable Skills (Advantageous but not essential)

Experience of SAGE
Experience of office experience within an educational context
Experience of a 'School Accounting' package
Experience working in a child-centred environment.

Appointment will be subject to compulsory Garda Vetting, Medmark clearance and online Tusla training.

Candidates will be called to interview via email. An up to date email address is required.

The position is subject to a 6 month probationary period.