Active

Post Primary

Wed Sep 23 2026

Thu Oct 8 2026

Mon Oct 19 2026

Permanent

1

37

Secondary School

1150

Yes

The Board of Management of Scoil Mhuire gan Smál invites applications from suitably qualified candidates for the permanent, full-time position of School Secretary/Administrator.

The successful candidate will be expected to provide a professional, efficient, confidential and welcoming administrative service to students, parents/guardians, staff, management, visitors and the wider school community.

Key Duties and Responsibilities
The duties associated with the position will include:
- Managing the day-to-day administration of the school office and providing a professional reception service.
- Providing administrative and secretarial support to the Principal and Deputy Principal(s).
- Managing telephone, email and written correspondence and responding appropriately to enquiries.
- Maintaining accurate student, staff and school records.
- Assisting with student admissions, enrolment, transfers and attendance administration.
- Operating relevant school and Department administrative systems, including VSware, PPOD, OLCS and Esinet, as required.
- Assisting with Department of Education and Youth returns and other statutory and administrative requirements.
- Providing administrative support in relation to staff appointments, absences, leave and substitute personnel.
- Assisting with financial administration, including invoices, purchase orders, payments, receipts and maintenance of appropriate financial records.
- Liaising with suppliers, contractors, service providers and external agencies.
- Assisting with the organisation and administration of meetings, interviews, school events and other activities.
- Maintaining effective electronic and paper filing and records-management systems.
- Providing administrative support to the Board of Management where required.
- Handling confidential and sensitive information relating to students, parents/guardians, staff and school business with the highest level of discretion.
- Complying with GDPR, data protection requirements, child safeguarding procedures and relevant school policies.
- Undertaking other reasonable administrative and secretarial duties appropriate to the position as may be assigned by the Principal and/or Board of Management.

Essential Skills and Competencies
Candidates should demonstrate:
- Excellent administrative and organisational skills.
- Strong written and verbal communication skills.
- Excellent interpersonal skills and the ability to communicate professionally with students, parents/guardians, staff and visitors.
- A high level of ICT proficiency, including competence in Microsoft Office/Microsoft 365, Google Workspace or equivalent applications.
- Excellent attention to detail and accuracy.
- The ability to manage and prioritise a varied workload and meet deadlines.
- The ability to work effectively on their own initiative and as part of a team.
- A high level of professionalism, discretion and confidentiality.
- The ability to work collaboratively with the Principal, Deputy Principal(s), staff and Board of Management.
- Flexibility and a willingness to respond to the changing administrative requirements of a busy secondary school.

Desirable Experience
The following would be advantageous:
- Previous experience in a school, educational or similar administrative environment.
- Previous experience as a School Secretary/Administrator.
- Familiarity with VSware, PPOD, OLCS and Esinet.
- Experience of financial administration, invoicing, purchasing and maintaining financial records.
- Experience of GDPR, records management and handling confidential information.
- Experience of working in a busy office environment involving interaction with a wide range of stakeholders.
- Previous experience of school administrative systems is desirable but not essential. Appropriate induction and training may be provided to the successful candidate.

Terms and Conditions
The appointment is to a permanent, full-time position of 37 hours per week.
Salary and conditions of employment will be in accordance with the applicable Department of Education and Youth arrangements and circulars governing Department-paid School Secretaries in voluntary secondary schools.
The appointment will be subject to satisfactory references, Garda Vetting and all other relevant statutory and Department requirements.
The successful candidate will be required to hold a valid Statutory Declaration and complete the appropriate Form of Undertaking prior to appointment, where applicable.
A probationary period will apply in accordance with the Contract of Employment and applicable terms and conditions.
The duties outlined above are indicative of the principal responsibilities associated with the position and are not exhaustive. A comprehensive Schedule of Duties and Responsibilities will form part of the successful candidate’s Contract of Employment.

Application Process
Applicants should submit:
A Letter of Application;
A current Curriculum Vitae;
The names, roles and contact details of two referees.