ADVERT ID 253725
Secretary
.
.
MAIN DETAILS
Status:
Active
Level:
Primary
Date Posted:
Thu May 28 2026
Application Closing Date:
Thu Jun 11 2026
Commencement Date:
Tue Aug 25 2026
Status of Post:
Permanent
Number of Vacancies:
1
.
SCHOOL DETAILS
School Type:
Mainstream
School Structure:
Junior School
Gender:
Co-Educational
School Patronage:
Catholic
Total No. of Teaching Staff:
18
Current Enrolment:
282
Droichead school:
Yes
.
POST DETAILS
Panel of Applicants:
An internal panel of suitable applicants may be set up to fill vacancies which may occur within a specific time period (four months for teacher posts and the duration of the school year for SNA posts) from the date on which the Board approves the successful candidate.
Additional Information:
St. Kilian's Junior School is seeking a full-time permanent secretary.
Position Details
Probation: The appointment will be subject to a 6-month probationary period
In addition to the weekly hours during the school year, secretarial support will also be required for a number of weeks at the beginning and end of the school summer holiday period.
The position will operate under the terms of Department of Education Circulars 36/2022, 07/2024 and 10/2026. Salary is paid at the first point of the scale unless the successful candidate can provide evidence to the Department of Education and Youth of recognised previous service as a school secretary, in line with Circular Letter 0055/2025. Applicants are advised to consult the relevant circulars for full details regarding salary, leave entitlements and terms and conditions of employment.
Role Overview
The School Secretary is a key member of the school team and is responsible for the efficient running of the school office, supporting school management, staff, pupils and parents/guardians in a professional and welcoming manner.
Duties will include, but are not limited to:
Reception and Communication
● Act as the first point of contact for the school office.
● Manage school reception and assist the principal and staff in managing school correspondence, communication by post, email, telephone and digital school platforms.
● Communicate effectively and professionally with parents/guardians, staff, pupils and visitors in person and by post, email, telephone and digital school platforms.
● Work in close co-operation with the principal, deputy principal, Board of Management and school staff.
● Assist the principal and deputy principal with daily administrative tasks, meeting requests and scheduling events.
Administration and Systems
● Maintain and update school administrative systems, databases and filing systems to include Department of Education Online Claims System (OLCS), Pupil Online Database (POD), and Aladdin Schools system.
Maintain banking records and support school banking in accordance with FSSU (Financial Services Support Unit)
● Maintain accurate records in line with General Data Protection Regulation (GDPR) and Department of Education requirements.
General Administration
● General secretarial and administrative duties consistent with the role of school secretary.
● Provide administrative support to the principal, deputy principal, Board of Management and staff.
● Update, manage and store school records in compliance with GDPR and all other regulatory requirements.
● Maintain effective filing systems (electronic and paper-based).
● Maintain staff records (e.g. leave, substitutes, continuing professional development, contracts, appointment forms, vetting).
Operations and Organisation
● Order and manage office supplies.
● Liaise with service providers, suppliers, school users, visitors and external agencies.
Compliance and Responsibilities
● Work in line with school policies and procedures; including Child Safeguarding, GDPR, Health & Safety and Confidentiality.
● Participate in required training (e.g. Child Protection/Tusla eLearning).
● Carry out other duties appropriate to the role as assigned by the principal, deputy principal and Board of Management.
Essential Skills and Competencies
● Excellent interpersonal and organisational skills.
● Excellent communication skills (both verbal and written).
● Excellent IT skills.
● Excellent organisational, administrative and secretarial skills.
● Reliability, trustworthiness and strict adherence to confidentiality.
● Flexibility and adaptability to the needs of the school.
● Commitment to uphold the ethos of St. Kilian's Junior School.
● Knowledge of GDPR requirements.
● Ability to work on own initiative and as part of a team.
● Positive outlook and willingness to contribute to overall school development.
● Relate well to students.
● Ability to prioritise, multitask and work to strict deadlines.
● Willingness to up-skill and engage in ongoing professional development.
Desirable Experience
● Previous experience working in office management and administration; experience within an educational setting is preferable.
● Experience of operating database platforms such as, or similar to, the Department of Education Online Claims System (OLCS), Pupil Online Database (POD), Aladdin Schools system.
Appointment Requirements
● The appointment is subject to Garda Vetting and receipt of satisfactory professional references.
● It is a requirement to hold a valid Statutory Declaration and to complete a Form of Undertaking for this position.
● The successful candidate will be expected to comply with all school policies and procedures.
Application Process
Applications by email only should include:
● A cover letter
● A CV
● Contact details for referees
Applications to stkiliansjns@gmail.com
Position Details
Probation: The appointment will be subject to a 6-month probationary period
In addition to the weekly hours during the school year, secretarial support will also be required for a number of weeks at the beginning and end of the school summer holiday period.
The position will operate under the terms of Department of Education Circulars 36/2022, 07/2024 and 10/2026. Salary is paid at the first point of the scale unless the successful candidate can provide evidence to the Department of Education and Youth of recognised previous service as a school secretary, in line with Circular Letter 0055/2025. Applicants are advised to consult the relevant circulars for full details regarding salary, leave entitlements and terms and conditions of employment.
Role Overview
The School Secretary is a key member of the school team and is responsible for the efficient running of the school office, supporting school management, staff, pupils and parents/guardians in a professional and welcoming manner.
Duties will include, but are not limited to:
Reception and Communication
● Act as the first point of contact for the school office.
● Manage school reception and assist the principal and staff in managing school correspondence, communication by post, email, telephone and digital school platforms.
● Communicate effectively and professionally with parents/guardians, staff, pupils and visitors in person and by post, email, telephone and digital school platforms.
● Work in close co-operation with the principal, deputy principal, Board of Management and school staff.
● Assist the principal and deputy principal with daily administrative tasks, meeting requests and scheduling events.
Administration and Systems
● Maintain and update school administrative systems, databases and filing systems to include Department of Education Online Claims System (OLCS), Pupil Online Database (POD), and Aladdin Schools system.
Maintain banking records and support school banking in accordance with FSSU (Financial Services Support Unit)
● Maintain accurate records in line with General Data Protection Regulation (GDPR) and Department of Education requirements.
General Administration
● General secretarial and administrative duties consistent with the role of school secretary.
● Provide administrative support to the principal, deputy principal, Board of Management and staff.
● Update, manage and store school records in compliance with GDPR and all other regulatory requirements.
● Maintain effective filing systems (electronic and paper-based).
● Maintain staff records (e.g. leave, substitutes, continuing professional development, contracts, appointment forms, vetting).
Operations and Organisation
● Order and manage office supplies.
● Liaise with service providers, suppliers, school users, visitors and external agencies.
Compliance and Responsibilities
● Work in line with school policies and procedures; including Child Safeguarding, GDPR, Health & Safety and Confidentiality.
● Participate in required training (e.g. Child Protection/Tusla eLearning).
● Carry out other duties appropriate to the role as assigned by the principal, deputy principal and Board of Management.
Essential Skills and Competencies
● Excellent interpersonal and organisational skills.
● Excellent communication skills (both verbal and written).
● Excellent IT skills.
● Excellent organisational, administrative and secretarial skills.
● Reliability, trustworthiness and strict adherence to confidentiality.
● Flexibility and adaptability to the needs of the school.
● Commitment to uphold the ethos of St. Kilian's Junior School.
● Knowledge of GDPR requirements.
● Ability to work on own initiative and as part of a team.
● Positive outlook and willingness to contribute to overall school development.
● Relate well to students.
● Ability to prioritise, multitask and work to strict deadlines.
● Willingness to up-skill and engage in ongoing professional development.
Desirable Experience
● Previous experience working in office management and administration; experience within an educational setting is preferable.
● Experience of operating database platforms such as, or similar to, the Department of Education Online Claims System (OLCS), Pupil Online Database (POD), Aladdin Schools system.
Appointment Requirements
● The appointment is subject to Garda Vetting and receipt of satisfactory professional references.
● It is a requirement to hold a valid Statutory Declaration and to complete a Form of Undertaking for this position.
● The successful candidate will be expected to comply with all school policies and procedures.
Application Process
Applications by email only should include:
● A cover letter
● A CV
● Contact details for referees
Applications to stkiliansjns@gmail.com
.
APPLICATION REQUIREMENTS
- It is a requirement to hold a valid Statutory Declaration and to complete the Form of Undertaking for this position.
- Letter of Application
- Referees (name, role, contact no.)
- CV (Digital)
.
Applications may be submitted by
.
Roll Number:
19556F
Apply To:
stkiliansjns@gmail.com
Chairperson of the Board of Management
Chairperson of the Board of Management
County:
Dublin
Postal District:
Dublin 24
Enquiries To:
Website:
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