Deactivated

Primary

Mon Jan 6 2025 09:25:44

Mon Jan 20 2025

Mon Feb 3 2025

Part-Time

1

Mainstream

Senior School

Girls

Catholic

DEIS 1

7

87

Yes

An internal panel of suitable applicants may be set up to fill vacancies which may occur within a specific time period (four months for teacher posts and the duration of the school year for SNA posts) from the date on which the Board approves the successful candidate.

Christ the King Junior and Senior Girls National Schools are looking for an
enthusiastic, hard working School Secretary who is competent and
experienced in bookkeeping and office administration, has excellent
interpersonal skills and relates well to children, and likes to work as part of a team, in our small school environment.

Working Hours: This part-time position is for twenty-five (25) hours per week
(five hours per day Monday to Friday)

Salary: Dept Education School Secretary pay scale will apply, see
below.

Essential Criteria:
Have administration skills with front and general office experience to include;
 Excellent typing skills and proficiency in Microsoft applications (Office 365)
and Google Drive.
 Excellent interpersonal skills including oral and written communication skills
including excellent command of written and spoken English.
 Ability to interact with children and their parents.
 Excellent Book-keeping skills including proficiency in bookkeeping software. Knowledge of FSSU an advantage.
 Excellent organisational skills ensuring good record keeping with an
attention to detail and adherence to procedures, policies.
 Sufficient administrative skills and experience to efficiently manage the school
admin office.
 Ability to plan and work on one’s own initiative with the ability to work in a
team environment with the principals and other school staff.
 A flexible and open attitude approach to work with a willingness to upskill as
needed.
 Ability to maintain a high level of professionalism, confidentiality and
discretion.
 Knowledge of GDPR and Data Protection requirements

Desirable:
 Ability to multi-task
 Good time management skills

Key duties and responsibilities include but not limited to the following
 Act as a point of contact for visitors and enquiries
 Manage schools external communications, correspondence over the
various mediums including the internal filtering and distribution of same.
 Maintain the schools database platforms: including - Aladdin Connect, Esinet,
OLCS, POD.

 Maintaining school financial records and meeting department and board of
management reporting requirements on same. (Excel, FSSU)
 Process online payments, payroll and revenue returns etc.
 Manage procurement and payments for all school materials and equipment
 Liaise with school suppliers and service providers.
 Co-ordinate school admission process
 Updating, managing and filing/storing school records in compliance with
department and GDPR requirements.
 General day to day school administration and office management.
 Assist with the organising of school events and activities.
 Maintain staff leave records.
 Provide clerical and admin support to the principals and staff as required.
 Other duties as allocated by the school Principals or Deputy Principals.
Note: Knowledge of school software systems i.e. Aladdin Connect, Esinet, OLCS,
POD is desirable but not essential as training will be provided.

The appointment is subject to the following: Garda Vetting, completion of MedMark
medical clearance and the provision of referee contact details.
The successful
candidate will be required to undertake TUSLA child protection training.
The position is subject to a six (6) month probationary period.
Department of Education School Secretary Salary scale will apply as per Circular
0078/2024.
The entry level is on point 1 of the scale unless the candidate has
previous work experience as school secretary as per terms and conditions of the
government circular 0036/2022.