Deactivated

Primary

Thu Mar 21 2024 14:34:38

Fri Apr 5 2024

Mon Apr 15 2024

Part-Time

1

Mainstream

Vertical

Catholic

DEIS Rural

2

41

No

Curraheen Mxd NS is seeking a part time secretary for 10-12 hours over 3 days

Applications are welcomed from experienced secretaries/administrators who are professional, committed, honest and enthusiastic and possess a positive attitude.
This key role at the heart of our school demands a high level of professionalism, initiative, diplomacy and flexibility. The successful candidate will be working alongside a teaching Principal and AP to ensure the smooth running of the school.

The successful candidate must work on their own initiative.

Responsibilities include but are not limited to:

General secretarial and administrative duties consistent with the role of School Secretary and as outlined in the skills/knowledge required below-

Organising, maintaining and updating school databases and filing systems to include Aladdin, OLCS, POD and with the management of school finances, on-line payment systems, payroll, revenue returns, FSSU accounting templates, PRSI, RCT and VAT (desirable).
Managing school correspondences (post, telephone messages, email etc.)
Maintenance of school and office supplies and operating all office machines
Maintenance and filing of all documentation
Maintaining records of staff including leave, CPD and contracts
Liaising with representatives of service providers, suppliers. PA, Parents, school users and visitors
Working in close co-operation with the principal and staff
Booking courses, venues, buses etc. and making necessary arrangements for school trips, meetings interviews, events etc.
Carrying out other duties assigned by the Principal, AP and related to the post of school secretary
Administration of the school enrolment process
Assisting with drafting and presentation of school documents

Essential Skills/Knowledge required

Excellent interpersonal and organisational skills and ability to deal with all members of the school community
Excellent communication skils (both verbal and written)
Excellent typing/IT skills
Excellent attention to detail
Proactive in identifying improvements to ensure smooth systems and procedures
Reliability, trustworthiness and strict adherence to confidentiality in all areas of their work and have a clear understanding and adherence to GDPR regulations
Ability to multitask, prioritise, work under pressure and achieve deadlines
The candidate will need to work efficiently and on their own initiative, working to a deadline and showing flexibility consistent with the nature of the job
Maintaining records of school finances, managing online payments and liaising with the Treasurer of the BOM and school accountant as required

The appointment is subject to Garda Vetting and the successful candidate will be required to undertake TUSLA Child Protection Training, Induction training will be facilitated and may require the candidate to engage in online training webinar. This position is subject to a 6 month probationary period.

Salary is as per Department of Education circular 0046/2023