Deactivated

Primary

Fri Feb 9 2024 11:55:23

Fri Feb 16 2024

Mon Feb 26 2024

Part-Time

1

Mainstream with Special Classes

Vertical

Boys

Catholic

DEIS 2

11

158

Yes

Rathdrum Boys’ National School invites applications for the position of School Secretary. This is a part-time, on-site position with secretaries recruited in line with the terms set out in Circular 36/2022 Revision of Salaries and Annual Leave arrangements for School Secretaries. Hours may be subject to change. Newly appointed secretaries will be placed on point 1 of the scale set out in Appendix 1 of the government circular unless they have prior experience as a school secretary, as per terms and conditions of the government circular.

The position is subject to Garda Vetting, Medmark clearance, online Tusla Child Protection Training and a 6-month probationary period.

The successful candidate will report to the principal, will be an integral part of our school community and will manage the school office in a welcoming, professional and discreet manner. The role of the school secretary is to contribute to the smooth running of the school through the provision of daily administration and a professional office service.

Key duties of the position include the following:
• Point of contact for all visitors and enquiries
• Managing school communications: phone, email, databases (e.g. Aladdin, POD, OLCS) etc.
• Management of payments/financial accounts/invoices
• General school administration: filing, photocopying, and providing clerical and administrative support to the school staff
• Office management, maintenance of office equipment, procurement of resources and liaising with service providers, suppliers etc.
• Other duties as allocated by the Principal

The ideal candidate will demonstrate the following competencies:
• Professionalism, discretion and the ability to maintain strict confidentiality
• Strong interpersonal and oral/written communication skills
• IT skills, including proficiency in Microsoft Word, Excel and Powerpoint, and willingness to upskill as needed
• Knowledge in relation to GDPR and data protection
• Experience and knowledge in the use of online banking
• Ability to use own initiative, to work independently and as part of a team
• Excellent administrative and organisational skills, ensuring good record-keeping and adherence to school procedures & policies
•The ability to assist the management team with the daily administration tasks, meeting requests and scheduling events etc.
•Flexible and adaptable to the needs of the school and open to new skills/ challenges
• A willingness to engage in Continuous Professional Development and to upskill on any new systems & initiatives as required
• Ability to work closely with staff & Board of Management of Rathdrum Boys’ National School
• Positive outlook and willingness to contribute to overall school development
• Commitment to uphold the ethos of the school

The above job description is not exhaustive.

Please submit a letter of application with full CV to include the names of two referees.

Shortlisting of candidates may take place. Only shortlisted candidates will be notified.