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Mon Nov 20 2023 17:27:04

Mon Dec 4 2023

Mon Jan 8 2024

Permanent

1

Mainstream

Vertical

Co-Educational

Church of Ireland

5

75

Yes

Billis N.S. invites applications for the position of School Secretary. This is a part-time permanent position and will be subject to sanction from the Department of Education. The position is to commence on Monday 8th January 2024 with 3 days training prior to this date. The successful applicant will be recruited in line with the terms and conditions as set out in Circular 36/2022. New secretaries will be placed on point 1 of the scale set out in Appendix 1 of the circular, unless they have prior experience as a school secretary. The position is subject to compulsory Garda vetting, Med Mark clearance, online TUSLA Child Protection Training and a six month probationary period. This on-site role is for 22.5 hours per week, to be worked during the school day 9am to 1:30pm Monday to Friday. Flexibility may be required at other times to support school activities/events. An internal panel of suitable applicants may be set up to fill vacancies which may occur within a specific time i.e. six months from the date on which the Board approves the successful candidate.

Key duties of the position will include:
*point of contact for all visitors and enquiries
*managing school communications - phone, email, databases (e.g. Aladdin, POD, OLCS)
*Management of school financial accounts - payments, payroll, FSSU and corresponding with our school accountant
*Office management - maintenance of office equipment, procurement of resources and liaising with service providers, suppliers etc.
*Co-ordinating the school admissions process
*Working alongside the school management team

The ideal candidate will demonstrate the following competencies:
*Professionalism, discretion, and the ability to maintain strict confidentiality
*Strong interpersonal and communication skills
*Book-keeping skills including knowledge of online banking etc.
*A willingness to engage in Continuous Professional Development
*ICT proficiency and an interest in upskilling
*Knowledge in relation to GDPR and data protection and updating, managing, and storing school records in accordance with GDPR compliance
*Ability to use own initiative, to work independently and as part of a team
*Very good planning and organisational skills