Deactivated

Post Primary

Fri Jun 2 2023 15:22:23

Mon Jun 12 2023

Mon Jul 3 2023

Permanent

1

35

Secondary School

663

Yes

St Louis High School is looking to fill the position of office secretary (full time). This role commands a person who has excellent interpersonal skills and can ensure efficiency, confidentiality, discretion, and works well as part of an administrative team. The secretary will work within an office team and support all members of the school community and must always ensure a professional relationship with them. The secretary will provide administrative support to the principal and his/her team in the delivery of all their key functions and work closely and supportively of the office manager. Confidentiality and discretion of a very high level are expected.
The following is a description of duties, responsibilities, and expectations for the role of Secretary:
• Good communication skills both written and oral.
• Excellent organisational skills and attention to detail.
• Ability to work independently, be a problem solver.
• Friendly, welcoming, and helpful manner. Proactive and highly competent and taking ownership of duties/assigned tasks and follow through.
• Understanding priorities, potential issues, handling sensitive information.
• Working supportively alongside the office manager/bursar, school management and staff.
• Ensure deadlines are met and that all Dept of Education returns are submitted on time including OLCS – Esinet.
• Maintain a high level of awareness of current priorities and support as required.
• Excellent knowledge of all Microsoft applications including Office 365, Teams, Outlook, VS Ware.
• Experience of using Databases and creating reports.
• Experience of using banking on-line, payment of invoices and record keeping.
• Carry out other duties that may be assigned by the school principal and the Board of management from time to time.
• Provide relief along with the office manager/bursar for reception during breaks, lunch, and holiday periods.

While not being exhaustive it does attempt to indicate the range and level of duties associated with this position.

Further details about this position can be requested by emailing applications@stlouishighschool.ie. Salary commensurate with experience and in line with Dept of Education salary scale. This is a full-time position, with standard annual leave entitlements. There will be a probation period of 6 months attached to this position.