Deactivated

Primary

Tue Nov 22 2022 08:39:08

Wed Dec 7 2022

Thu Jan 5 2023

Permanent

1

Mainstream

Vertical

Co-Educational

Catholic

DEIS Rural

12

169

Yes

This important role is being offered as a full time, permanent contract. Hours of work are 25.0 hours per week. The successful candidate will have excellent interpersonal skills and the ability to work as part of a busy school team.

The role of the school secretary is to contribute to the smooth running of the school through the provision of high quality administration and a professional office service.

They will undertake duties pertaining to the role as decided by the Principal and/or the Board of Management which include but are not limited to:

General secretarial and administrative duties consistent with the role of school secretary and as outlined in the skills/knowledge required below;

• Organising, maintaining and updating school data bases and filing systems
• Managing school correspondence
• Maintenance of school office supplies
• Maintenance and filing all documents
• Maintaining records of staff leave
• Liaison with representatives of service providers, suppliers, school users and visitors
• Working in close cooperation with the principal
• Coordination of internal communications (post, telephone messages, email etc.)

The successful candidate will be committed and will demonstrate the following personal qualities:

Skills & Experience:
Essential skills:
- Administrative skills & general office experience
- Good typing skills and proficiency in Microsoft applications (Word, Excel)
- Excellent interpersonal skills, including oral and written communication skills
- Excellent organisational skills, ensuring good record-keeping and adherence to school procedures and policies.

Desirable:
- Knowledge of GDPR & Data Protection requirements
- Familiarity with school systems (e.g Aladdin, POD, OLCS systems) and with the management of school finances and on-line payment systems.

This appointment is subject to the following: Garda vetting, provision of referee contact details and the successful candidate will be required to undertake TUSLA child protection training.

Please consult the circular below for rates of pay for school secretaries. The entry level for this role is on 1st point of the scale unless the candidate has previous work experience as a school secretary as per terms and conditions of the government circular.

https://www.gov.ie/en/circular/ea4c0-revision-of-salaries-and-annual-leave-arrangements-for-school-secretaries-employed-in-recognised-primary-and-post-primary-schools/